The information in this article applies to administrations with the additional module Purchase to pay.
Module activation
Refer to this article for an explanation of how to enable the module “Purchase to pay” for an administration.
Selecting the booking type
When the module “Purchase to pay” is enabled, it is possible in the booking screen to select the booking type for purchase bookings:
Financial booking: a financial booking that is processed as a journal entry in your accounting package. This is the default booking type and is always used when the module is not enabled.
Purchase invoice: a purchase invoice consisting of lines with articles and references to purchase order lines.
Depending on the booking type, certain fields and functions may or may not be available in the booking screen.
The booking type is also displayed in booking overviews and in the archive:
The booking type field is also available for authorization conditions and approval automation rules.
Determining the booking type
When a purchase document is read in, the booking type of the booking proposal is automatically determined based on the last booking of the creditor (default setting). If you do not want this to be determined automatically, you can specify in the creditor settings under “Booking proposals” whether the default booking type for this creditor should be “Financial booking” or “Purchase invoice”.
Example: if the last booking of a creditor was a purchase invoice, the next booking proposal for this creditor will also be a purchase invoice.
Selecting purchase orders in the booking screen
For purchase invoices it is possible to select purchase orders from the supplier and copy them as invoice lines:
When selecting purchase orders, the overview shows per purchase order line how much has been ordered, received, and already invoiced. The purchase orders overview can be customized as desired and these settings are stored per user.
Automatic booking proposals for purchase invoices
Complete subscription:
When purchase invoice lines are recognized from non e-invoices (such as PDF files and images), Zenvoices will match the corresponding purchase order lines at line level. It may be necessary once to configure the table preference and assign fields to recognized tables via the “Line recognition” button in the booking screen.
Other subscriptions in combination with the additional module Purchase to pay:
The standard booking methods Master data, Last booking – VAT recognition, and Booking templates are available for purchase invoices, but they only apply to the header of the booking.
The lines of a purchase invoice are automatically proposed based on matched purchase orders. Refer to this article for more information about this.