The scan & recognition function of Zenvoices automatically recognizes relevant booking data in documents and automatically creates booking proposals. In this article, you can read which data is recognized, which file formats are supported, and which recognition methods are available.
Recognized data
The following data is recognized in documents:
Invoice number
Invoice date*
Sender details (Chamber of Commerce number, IBAN, VAT number, debtor number, email address and/or phone number)
References (purchase/order numbers and contract numbers)
VAT amounts, base amounts and percentages
Total amounts
Payment reference: Belgian structured communication (with or without prefix and suffix (+++ or ***)) and ISO payment reference (ISO standard 11649)
* At relation level, the setting ‘Date recognition preference’ is available. Set this to American or English to determine the correct date format. This setting is only applied to English-language documents. By default, this setting is set to ‘None’, and Zenvoices will attempt to determine the correct date automatically.
In addition to the above data, Zenvoices can recognize invoice lines through Line recognition, including:
Quantity
Item number
Amount
VAT percentage
VAT amount
General ledger account
Description
Price
Reference
Your order number
Supported file formats (extensions)
The following file formats are supported:
PDF
Microsoft Word (.docx*, .doc)
Microsoft Excel (.xlsx, .xls)
Images (.jpg, .jpeg, .png, .bmp)
Email messages (.eml)
UBL and other e-invoices (.xml)
Apple file format (.heic)
* From January 30, 2026, .docx files will be converted to .pdf.
Automatic real-time recognition
Real-time recognition is software-based recognition using machine learning. This means the software learns from adjustments you make when booking documents. With this self-learning recognition, results improve as you process more documents.
Processing time: 3 seconds (average per document)
Accuracy: approx. 90%, improves as more documents are processed
Supported documents: invoices and receipts
Supported languages: Dutch, English, German, French, Polish and Spanish
Price: standard rate
Recognition of UBL invoices and other e-invoices
UBL invoices and other e-invoices are processed and recognized within seconds. Scan & recognition is not used for this process. The recognition score is always 100%.
Keywords: documents, files, invoices, file type, extension, extensions, USD