The information in this article applies to administrations with the additional module Purchase to pay.
In this article you will find the points of attention for the module “Purchase to pay” for SAP Business One users:
Historical open purchase orders (ordered and fully received) are not shown as open in Zenvoices after startup (before the first synchronization) with “Purchase to pay”. Fully received purchase order lines created before the first synchronization will be considered fully invoiced by Zenvoices.
The number of decimals for prices and quantities is taken from the SAP Business One administration settings.
When a goods receipt has been processed in SAP Business One, a full synchronization must be performed to make this change (in the purchase order lines) visible in Zenvoices.
Debit purchase invoices are linked to goods receipts in SAP Business One. When booking a debit purchase invoice line in Zenvoices, the system searches for corresponding goods receipt lines. If a goods receipt line cannot be found, the following error message appears during export: “Failed to find a goods receipt line for line number ... (PO number = ..., PO line number = ..., product code ...)”.
Credit purchase invoices are linked to received invoices in SAP Business One. When booking a credit purchase invoice line, the system searches for a corresponding received invoice line. If a received invoice line cannot be found, the following message appears: “Failed to find a creditable A/P invoice line for line number ... (PO number = ..., PO line number = ..., product code ...)”.
Combining credit and debit lines linked to purchase orders in a single booking is not allowed and will result in an error when saving such a booking.
To process items such as shipping costs or transport costs in Zenvoices, it is necessary to create a goods receipt in SAP Business One so that Zenvoices can link the purchase invoice to it.
Credit invoices may only relate to one received purchase invoice.