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Points of attention when integrating with SAP Business One

Read here about the key considerations and supported functionalities for the integration with SAP Business One.

Written by Jèsel Broekema
Updated over 2 weeks ago

When integrating with SAP Business One, please take the following into account:

  • Only purchase transactions are supported.

  • Only files with the following extensions are sent to SAP Business One:
    ​.pdf, .xls, .xlsx, .doc, .docx, .dxf, .mpp, .ods, .odt, .msg, .ppt, .pptx, .vsd, .vsdx, .xps, .jpg, .jpeg, .png, .gif, .bmp

  • For calculating due dates based on payment terms, only “invoice date plus number of days” is currently supported.

  • The Zenvoices transaction description field is transferred to the remarks field of the journal entry generated by SAP Business One.

  • Once an invoice has been exported from Zenvoices, it is no longer possible to modify the journal entry in SAP Business One.

  • If VAT amounts are manually adjusted in financial transactions, this will result in an incorrect transaction in SAP Business One. This method is not supported by the SAP Business One API.

  • The connection is established using a user account from SAP Business One.
    We recommend creating a dedicated integration user, with access granted to at least two employees.

For more information, please consult the frequently asked questions per accounting package.

Overview of supported functionalities

  • Multiple administrations via one accounting software connector: No (each administration requires a separate connection)

  • Upload transaction document: Yes, multiple possible

  • Maximum transaction document size: 10 MB

  • Archive link in transaction : No

  • G-account support: No

  • Spread transactions: No

  • Project support: Yes

  • Cost centre support: No

  • Cost unit support: No

  • Currency support: Yes

  • Payment reference: No

  • Enter date in transaction line: No

  • Financial year / period support: Yes

  • Authorisation: Block for payment: Yes

  • Authorisation: Update audit report during authorisation: No

  • Payments: Payment term support: Yes
    The due date is determined based on the configured payment term.

  • Purchase to Pay: Yes

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