When reading an invoice, a check is automatically performed to verify whether the IBAN and VAT number on the invoice match the values recorded in the software account master data of the administration.
Where will you see a notification if it does not match?
If the IBAN or VAT number does not match, a warning is shown in the following places:
In the transaction overviews under 'Not complete' and 'To review': a yellow exclamation mark is displayed behind the software account name. When you hover over it with the mouse the message 'IBAN does not match the software account master data' and/or 'VAT does not match the software account master data' appears.
In 'Edit transaction' and 'Transaction details': the message 'IBAN does not match the software account master data' and/or 'VAT does not match the software account master data' appears at the top of the screen.
No warning appears if there is no IBAN or VAT number on the invoice but it is recorded in the software account master data, or vice versa. It is therefore recommended to record the software account master data as completely as possible.
Moment of verification
The verification is performed at the moment of reading the document. If one of these master data fields is changed afterwards, this does not affect the performed verification.
When a warning is generated during verification, the automation rules for fully automating the transactions are not executed.
Enable or disable verification
Per journal you can enable or disable the automatic verification per field. By default this function is enabled for purchase journals.
Per software account you can enable or disable the automatic verification. The option is enabled by default. The setting only takes effect if the automatic verification is enabled for the journal in which invoices are read.
Please note: changing the settings only affects new transaction proposals.