The information in this article applies to administrations with the additional module Payments.
To generate payment orders, the Payments module must first be activated. Refer to this article for more information.
Go to Payment orders and click “New payment order” to create a payment order.
Fields overview
Bank account: choose the desired bank account to execute the payment order.
Currency: shows the currency of the bank account.
Desired processing date: the date on which the payments should be processed by the bank.
Description: description of the payment order.
Adding payments
Selecting open invoices
Click “Select open invoices” to open the open invoices selection screen. This selection screen only shows bookings for which the option “Include in payment orders” is enabled.
The entered “Reference date” determines whether an invoice is considered overdue in the overview. Do you want to select invoices that will become due on a future date? Enter that date and then select “Show only overdue invoices” to display only the invoices that are overdue on the entered date.
If the option “Show only authorized invoices” is enabled, only invoices that are authorized will be shown. If this option is disabled, invoices that are not authorized will also be shown, marked with a warning icon.
By clicking “Select”, the selected invoices will be added to the payment order. Invoices that are already included in the payment order will be skipped and a warning will be shown in that case.
Adding payments manually
Click the “+” button to manually add a payment. You will then have the option to manually select a software account and/or invoice and enter an amount.
Points of attention
It is not possible to add invoices multiple times to the same payment order.
Depending on your user permissions it may or may not be possible to manually add payments or change amounts and/or IBANs.
It is mandatory to enter a currency exchange rate for invoices whose currency differs from the currency of the bank account.
Invoices can be paid once the corresponding booking proposal has been approved.
Save payment order as draft
With the button “Save as draft”, a payment order is saved as a draft. Draft payment orders can still be modified. Payments included in draft payment orders are deducted from the invoice balance.
Execute payment orders
With the button “Save and execute”, a payment order is saved and executed. Executing means that a SEPA batch payment file (PAIN.001) will be generated and downloaded. This file can be uploaded to your bank to actually execute the payments.