What is reversed billing or self-billing?
With reversed billing (also referred to as self-billing), the invoicing process is reversed. Normally, the supplier sends an invoice, which you review and pay. With reversed billing:
You first verify that the delivered goods or services are correct.
You then create the invoice yourself on behalf of the supplier.
This arrangement is typically agreed upon in advance between both parties.
Requirements for a self-billing invoice
A self-billing invoice must be processed in the sales journal.
The following requirements apply:
The invoice is issued in the name of the supplier (the party delivering the goods or services).
You, as the customer, are listed as the party to whom the invoice is addressed.
According to tax authority guidelines, you are not permitted to issue a credit note in your own name.
How do I process a reversed/self-billing invoice in Zenvoices?
Configure a rule to assign the sales journal based on unique conditions.
For example, use an automation rule such as: ‘Document text’ contains ‘Self-billing’ combined with the sender’s email address or other unique invoice characteristics.Use automation rules to ensure these documents are automatically read and processed within your invoice processing workflow.
Create the customer (debtor) once, if not already available.
If required, use a booking template. With the setting ‘Template determines total amount incl. VAT of the booking’, negative amounts can be processed correctly using: Line type Percentage -100%.
Complete the booking and, if desired, apply automation to fully automate processing.
Please note: VAT must still be declared and remitted correctly.
Keywords: self-billing, reverse billing, selfbilling