You can configure a default booking description and a default booking line description per journal. Go to Manage / Environment / Administrations, click ‘Edit’ for the relevant administration, then open the ‘Journals’ tab and click ‘Edit’ for the selected journal. Under the ‘Default values’ tab, you can configure the default descriptions for that journal.
Please note
Booking proposals and supplier/customer master data take precedence over the journal default settings.
Booking proposals: For example: if you use the booking method ‘Last booking’ and you want to use the default value as the base description (while manually adding additional text per booking without this being copied to future bookings) then deselect ‘Description’ under: Booking proposals / Header fields to copy.
Relationship master data: If you have configured a default VAT code and ledger account at journal level, ensure that these fields are left empty in the supplier or customer master data. Otherwise, the master data settings will override the journal defaults.
Tip
Use variables to automatically include dynamic values in the description, such as the supplier name or the invoice number.