This can be useful if you work with monthly/period closings and want full control over the period in which transactions are posted. Depending on the connected accounting package, you can also enter a transaction date or a financial year/period for a transaction in the transaction screen.

To configure a fixed transaction date or period, go to Manage / Environment / Administrations and click 'Edit' for the desired administration. On the 'Preferences' tab you will find the option 'Posting period determination'. Set this option to 'Fixed period or date' and enter a fixed transaction date or period.

Please note: only the five previous years and the two following years are retrieved from the accounting software.

If 'Posting period determination' is set to 'Fixed period or date', the configured fixed transaction date or period will be applied to the transaction during export and to the transaction created in the accounting package.

A transaction date or financial year/period entered manually in the transaction will be overwritten by the configured fixed transaction date or period. In the transaction screen the fields transaction date and financial year/period remain visible, however these values will be overwritten.

When the booking is exported to the accounting software, the accounting software checks on receipt whether the booking meets its restrictions. Is the booking not accepted based on the booking period? Then it is sent back to Zenvoices and placed under Transactions / To export / Failures, with the message that the booking period is closed.

Company linked to Exact Online

Is the company linked to Exact Online? Then the booking is still accepted if the setting ‘Period - date check’ is set to optional. You can find this setting in Exact Online under Settings / Financial / Data.